Asset management is not the responsibility of a team member, it is not about scanning bar codes either, and it is not about using an ERP.
Asset management is about capturing asset information as it changes throughout the entire asset life cycle. Therefore, it is the work of everyone. Luckily using ClickOnSite provides great results with no extra work for anyone, just a painless responsibility sharing.
- Allow reliable asset repository and asset localization
- Increased control of your inventory
- Assured compliance with the Sarbanes-Oxley Act of 2002
- Improved data communication across your organization
- Optimized ROI
Setting up a new point of control (increasing both telecom service providers’ Capex and Opex) is probably not an idea that will meet the management’s enthusiasm. However, what is a budget of maximum 40K€ (including consultancy) compared to the consequences of the lack of assets control?
Our purpose is obviously not to compare your risk with such extreme situations, but to promote CONTROLE, processes, proper tools that guaranty the sincerity of your records.
When our clients see it, they always wonder why they did not do it before. After a deeper presentation they understand that it is much more than just an XL sheet. Getting there often involves a change in their processes, a better understanding of the asset management’s objectives if it does not require a radical change of philosophy.
Advance shipping notices
Next to the physical receipt, the administrative receipt is a very important step of the asset tracking process. Requesting vendors top send an Advanced Shipping Notice prior to any delivery or installation will help operators to initialize each asset in the repository, including information such as PO number, price and guaranty next to serial number and catalogue information.
No matter how effective your asset tracking solution, assets will be moved without anyone updating ClickOnSite. Technicians will simply remove a TRX without notifying the asset manager. He will install it somewhere else or will simply forget it under his desk.
Therefore you should audit you network and database every year to ensure its accuracy. However, this objective is rarely reachable. So, we recommend that you audit each site every 3 years at least (1/3 of sites per year).
The cycle of your audits must be adjusted taking into account your number of sites and the size of your organization. In case you do have staff available, you might consider outsourcing audits to us
So far, you only saw the audit as a way to improve the completeness and accuracy of your asset repository.
In a later stage, it could be interesting to compare audit data with existing records and generate accurate statistics.
End-to-end asset management implies to dispose assets properly. Using ClickonSite allows managing your reverse logistics including refurbishment, dismantling and disposal throughout scrapping or selling. It is particularly relevant to avoid the building up of an “unused equipment cemetery”.
For many years we advocated to use vendor’s serial number as a unique asset ID.
Our latest field experiences have led to a complete change of opinion because:
- Not every vendor tags his products
- Serial numbers are not unique among vendors
- Serial numbers are not always accessible
Nowadays we advise owners to tag their assets a while before installation or right after at the time of first inventory.
Collecting audit data is rather simple using ClickOnSite mobility applications (Windows mobile & Android). Users will first select their site, then the action to be performed, and the domain to audit (Ran, transmission, etc.). Next step is only about scanning tag numbers…
As one can guess, the result is better than pen and paper: it is simply accurate!
- Track and trace assets
- Locate your assets with accuracy
- Manage return stock and asset inventory
- Open, execute and close refurbishment orders
- Open, execute and close disposal orders
- Track & trace sales of second-hand equipment